What the heck is a binding quote?
This by definition just means that you are receiving a cost estimate provided by the moving company that guarantees the final cost of your move based on the services and items outlined in the quote. If you made mistakes inputting your info or left things out, know that prices could change.
A binding quote is not the same as a non-binding estimate, where the final cost of the move can change based on the actual services provided at that time and any additional items or services added during the move.
Think about the varying factors that change daily and know that a binding quote locks in my things for you and try to work with vendors that off you this option. Binding quotes provide peace of mind by guaranteeing a fixed price for the move so you can more or less plan out your finances.
Here's what you should know about binding quotes
There are a lot of moving parts included inside your binding quote, let’s break them down into understandable bits.
1. Itemized List Of Included Services
A binding quote always should include an itemized list of all services to be provided by the moving company, such as packing, loading, transportation, unloading, and unpacking (if specified). It also specifies the types and quantities of items to be moved, including any special handling requirements.
This list should be reviewed in detail to make sure nothing is missing. Usually you give an estimate of cartons to be moved which is hard to know pre-packing so make sure this is made clear on the estimate and makes sense with the amount of things you really have.
2. Fixed Price
A binding quote sets a “fixed price” for your move based on the items to be moved (as included in your itemized list), services needed to be done, and any additional factors agreed upon during the estimation process.
This means that the final cost cannot exceed the quoted amount, even if the actual services provided end up costing more. If you made a mistake in forgetting big furniture pieces or if you weren’t truthful in what you told your moving company this could come into discrepancy.
3. Validity Time Period
Binding quotes have a validity period during which the quoted price remains true. This period is usually specified in the quote and may change depending on the moving company’s policies. This is due to changing gas prices, the rising costs of living and many other factors.
They prefer to give you a rate that makes sense at that moment but for your peace of mind usually allows for around 3-6 months of validity.
4. No Unhappy Surprises
With a binding quote, you won’t be surprised by unexpected costs or fees at the end of the move sprung on you. The quoted price is the maximum amount you will pay period. This is without any changes or additions made by you after the quote is provided of course.
This is why it is your job to fully review the binding quote and ask any and all questions ahead of time so that things are fair!
5. Conditions
It’s essential to review the terms and conditions of a binding quote very very carefully. Some quotes may have limitations or exclusions, such as additional charges for unforeseen circumstances (stairs, long hauls, strange entrances, shuttle services) or changes to the items or services originally quoted.
If you have an entrance to your building that doesn’t allow for the moving truck to get close, or many narrow stairways or something not usual, make sure to make this clear, even send them pictures if needed to know you are on the same page. The part of every quote in life is usually where you fall to stupid mistakes.
6. Accuracy of Information
To ensure an accurate binding quote, provide the moving company with exact detailed and accurate info about your planned move. Don’t leave anything at all out.
The exact number and type of items, the size of your home and size of your new home, any special needs, and the distance of the move should all be very straightforward.
Make sure any furniture that needs to be broken down and reassembled is included as well as any fragile items included as well.
7. Written Contract
A binding quote is provided in writing or typed up as part of a formal contract between you and the moving company. It’s critical both sides review and sign the agreement to confirm your acceptance of the price quoted and the terms and conditions. Nothing should remain a question in your mind at this stage.
Wrapping Up the Home
As you can see it is important to understand all terms and conditions that are binding or “can be held to.” When you ask questions ahead of time, you end up saving fights and headaches and ultimately extra costs you were not expecting.
Moving APT moving vendors all agree to give you true quotes and not just estimates so that as long as you input your information correctly, you can truly understand what the final payments will be. This is a critical stage of the moving process and it is worth going with a vendor you know wow pop surprises on you last second when they pull up to your driveway on moving day and you are fully dependent on them!
Pro tip: Don’t forget to factor in the tip for each mover when you are considering your final costs for the entire move as this is typically excluded in binding quotes as it is up to you at what percent you choose to tip. (Usually between 10-20% is typical so understand how many workers are on site.)
Frequently Asked Questions
What are the types of moving insurance offered?
- Basic insurance included by law is insurance that your mover offers by law. It usually covers around .60 cents per pound of your items that are lost or damaged due to faulty moving services. This type may require a large down payment sum that you must pay before they begin covering even the .60. We highly recommend adding on to this service.
- Third party insurance – this means you purchase moving insurance from an external company unrelated to your mover, and if things go wrong, they will handle the claim for you against the moving company to reclaim any damages.
- Mover’s additional insurance offerings- almost every single moving carrier offers a premium package where you pay upfront to remove any down payment sums or red tape you are going to encounter with their basic package. This is usually the easiest option. It covers the full value of your items if damaged or lost during the move.
What is the most critical thing to know about booking a mover?
Knowing that you are working with a trusted and honest moving service provider that includes at least basic moving insurance is key. If you have even a tad bit of doubt, walk away. Don’t try to cut corners and save on an unreputable mover as we promise you, you will end up paying way more in hidden fees and damages.
Why would using a packing service be helpful? Is it recommended?
Professional packers will work at crazy speeds to get all your items packed up safely in record speed. While you might get stuck sorting through old nostalgia, they will have your entire home packed up and bubble wrapped in no time. If you lack the time and ability to pack and have the funds, this VIP option will have you feeling like a king for a day.
After moving, how do I help my dogs acclimate to the change in homes?
Dogs pick up on human’s energy. If you are stressed, you are likely to stress out your furry friend. Try and make the experience fun for them with lots of walks and treats. Associate the move with positive things your pet loves to make the day less hard for them. Ensure to set up their home base as soon as you get into the new home so that they can feel they have their own corner with food, water and their bed.
How can I find the best place for relocation for my family?
Going for a visit as soon as possible is the first step. Read up online about the true costs of living, job opportunities in the area, transport options, schools for your kids if relevant, nature around and any other things that are critical for you.
Go and spend some time if you can to get a true sense of the vibe. The longer you are there the better you will understand the community and understand if it is a proper fit for you.
