Moving Planner
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Moving Planner
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Moving Planner – Moving APT

Planning marks the difference in a move – especially a long-distance one. We’ve learned by experience that having a moving checklist can be very, very helpful, as it keeps you organized, aware, and sane! Otherwise, moving day can easily turn into a disaster.

Here are Moving APT’s best tips and tricks for making that moving checklist and planning for the big day, including our ideas for before, during, and after the move.

Refer back to this moving planner whenever you are ready to make your checklist for moving.

Planning Your Move – Maximize Your Strategy for Ultimate Results

There’s nothing worse than having your move planned out only to find a wrench has been thrown in the whole deal. 

Whether it was a moving company that let you down or an unexpected blunder, moving can be stressful enough without added complications. 

Make sure your next move is a smooth one with the help of this moving guide.

Well Ahead of Time

  1. Sort it all out. Well before your moving date, you can begin to go through everything in your home, garage and storage shed.  Get rid of things you don’t want so you will have less to deal with.  Many charities will come to pick up donations at your doorstep or you can drop them off somewhere or even have a yard sale.
  2. Keep a binder. No matter who is packing, it’s a good idea to keep a binder going.  Place receipts and your checklists in it so you can easily find them when you need them.
  3. Organize records. You will want to tend to all records such as your child’s school records.  To do so, simply go up to your child’s school and make the arrangement so they can be transferred to the new school.  Medical records will need to be forwarded too.

About Six Weeks Ahead of the Move

  1. Arrange for supplies. Order in your boxes and any other supplies you might need like bubble wrap, Sharpie markers, tape, and so forth.  You may need specialty containers too so take that into consideration.
  2. Use it up. Begin using things you won’t be taking with you such as foods in your freezer and open containers of cleaning solutions.
  3. Measure up. Take measurements of things like your furniture and rooms in your new home in order to make things easier down the line.

Thirty Days Out

  1. Moving right along.  Make a clear decision if you are moving or employing the service of a moving company.  Confirm the arrangements if you are using a service.
  2. You can start packing the items you don’t use much like that griddle you got for a wedding gift and have yet to ever break out.  When packing valuable items, declare any that are over $100 per pound if employing a moving service to pack you.  In the event that a moving service is packing for you, you can at least begin to set things out in organized piles.
  3. Change of address. Be sure to put in your change of address with the post office and any other place you do business such as your bank.  Some companies do not allow their mail to be forwarded so you’ll need to notify them personally.

Just Days Before

  1. If you’re taking your refrigerator with you when you move, you will need to defrost and clean it 24 hours or more before the day of your move.
  2. Check your schedule. Double-check all the fine details of your moving schedule such as the time the moving truck will arrive and all stops along the way.
  3. Make arrangements to pay. Get with your mover to assure they have your credit card number, money order or whatever method of payment you are using to pay them.  Don’t forget that tipping is very courteous for a job well done at the end of your move
  4. Pack separate bags. Decide what you and your family will need along the way and pack those things separately.  Don’t forget drinks and snacks.

The Day of Your Move

  1. Double-check. When your moving truck arrives, double-check the credentials.  Scams do happen and you don’t want a counterfeit company taking you for a ride.
  2. Take one last inventory of your things.  Keep a copy for yourself.
Pro Tips

Pro Tip

Talk with the moving company ahead of time to see if there is anything that they absolutely will not take in the truck or van with them.

If there are prohibited items that you were hoping to put on the truck, you will need to figure out alternate arrangements for those items ahead of time. Plan out how you’ll move them yourself, or consider selling them or giving them away if it’s not possible to take them with you to your new home.

Hiring a Moving Company to Pack Your Belongings

Hiring a Moving Company to Pack Your Belongings

Here are some things to consider when choosing a moving company to do your packing:

  • The cost:  You will want to find out how the company charges – by the item or by the hour.  Is it all-inclusive or are certain items, such as fragile things, extra? 
  • Experience: You don’t want to be a guinea pig.  Make sure the moving company has packed people as a service before and how many years they have under their belts in doing so.
  • References: You certainly want to check verifiable references.  Check for reviews on spots other than just their site.  Also, take a look at the Better Business Bureau website to see if any complaints come up.  Ask your family, friends and online group members if they know anything about the company too.
  • Supplies: Ask the company if they provide moving boxes and other supplies you may need such as bubble wrap and tape.  Be sure to see if there is an extra charge for those supplies if they do provide them.
  • Organize: The more organized you are when the moving company comes to pack you up, the more organized they will be able to be.  Ask if there are any specific things you can do before they get there to make the process go smoother and faster.

Packing Your Belongings Yourself

You may want to consider packing your items yourself in order to save time and money.  If you do, here are some simple suggestions to help you:

  1. Pack by room. It just makes good sense to pack (and unpack) according to what room the items came from and what rooms they will go into your new place.
  2. Label in detail and by room. Rather than just marking a box “kitchen”, it’s best to list all of the particular items from the kitchen that are in the box.

You Pack – They Pack:  The Best of Both Worlds

You may want to pack some things, like your personal effects and your clothing and let the movers pack more complicated, heavy or fragile things such as dishes, china, etc.  Find out the specific pricing and details involved from the moving company of your choice and have the things you are packing yourself done before they arrive to do their share.

Pro Tips

Pro Tip

Your inventory should be very detailed – don’t miss out on anything that’s coming with you.

Even if you have items that are coming with you in your own vehicle (rather than on the van or truck), you want to have that as a list so you can check it over. It’ll help to keep things in order and make it much simpler to find everything when it’s time to unload and unpack at your final destination.


How much should I spend on insurance?

Most of the time, if you’re covering the full value of the items you own, you’re looking to pay around 1% of what it’s worth. So, for example, if you have $100,000 worth of items coming with you, then you’re going to pay around $1000.

Do I pay movers prior to my move or after it’s completed?

You should never pre-pay for a move; that’s how a lot of scammers will try to get your money and runoff. Instead, you should pay a deposit of anywhere up to 15% or 20% of your quote. Then, you’ve got that down payment that guarantees your spot without risking the entire cost of your move. You will then settle the payment after all of the quoted services have been completed.

How long will my move take?

Long-distance moves can take anywhere from a couple of days to a week, depending on distance and how much stuff you’re going to be talking with you to your new home. If you’re looking at a local move, the amount of time is much less. More often than not, your movers will only take a few hours in order to get everything done (once again, depending on how much stuff you have and how far it is from your current residence).


Moving can be a nightmare.  But, it doesn’t have to be.  Whether you are hiring a moving company to pack you up or are doing it yourself, this helpful moving guide book will help you do so without a hitch.

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